Office Manager (f/m/d)

REPLOID is a pioneer in circular bioeconomy: Scalable upcycling solutions transform organic residues into new valuable resources and marketable products directly at their source, for example, for the feed and fertilizer industry. We provide exemplary additional value and significantly contribute to meeting growing sustainability requirements (Scope 3, CO2 emissions...)

#wearereploid - We think long-term and set new standards. To further advance our mission, we are looking for you. Your work has a visible impact with us! If you are looking for more than "business as usual", want to take responsibility, and shape decisions, you fit perfectly into our dedicated team!

Your Mission

You ensure that our daily business runs in a structured, efficient, and meaningful way. You are not just an assistant but the organizational centerpiece that holds together and improves processes. You work with many areas, understand internal processes, and bring clarity to data, documentation, and communication.
If you enjoy creating order, taking responsibility, and seeking an environment where you can actively shape things, you are in the right place with us.

Your Tasks

• Recording, checking, and preparing incoming and outgoing invoices to support accounting

• Coordination of national and international shipping and logistics processes, including the preparation of relevant shipping documents

• Maintenance and updating of articles, supplier, and customer data in the ERP system

• Order processing, price comparisons, and administrative support for suppliers

• Structured organization of daily office operations including appointment management, correspondence, and material disposition

• Support for R&D, purchasing, and other departments in administrative tasks, data management, and documentation processes

• Independent coordination of fleet and facility management issues, including maintenance, service provider control, and organizational processes

• Preparation and follow-up of meetings

• Design and development of a structured, tidy workplace (5S/5A principle) and standards for order and hygiene

What You Bring

• Completed commercial training, ideally in the field of office, industrial, or administrative organization

• Professional experience in administrative, organizational, or commercial activities

• Basic knowledge of accounting and/or purchasing, complemented by a quick grasp of processes

• Proficient in MS Office and initial experience working with ERP systems (e.g., Microsoft Business Central)

• Structured, reliable, and independent way of working with a high quality standard

• Strong communication skills in German (English skills advantageous) and enjoyment of interdisciplinary collaboration

• Precise handling of data, documents, and administrative processes

What We Offer

• A meaningful position in an innovative, sustainable company

• The opportunity to actively shape processes and take responsibility

• A dynamic, growing work environment with plenty of room for creativity

• Flat hierarchies, short decision-making paths, and an open corporate culture

• Hybrid work options and flexible working hours

• Excellent transport connections and free parking

• Attractive corporate benefits including a coffee flat rate and wellness water

• Modern, bright office with well-equipped workstations and state-of-the-art technology

• Real team spirit with regular after-work and team sports events