HR Administration Specialist (f/m/d)

REPLOID is a pioneer in the circular bioeconomy: through scalable upcycling solutions, organic residues are converted directly where they arise into new valuable resources and marketable products, for example, for the feed and fertilizer industries. We create additional value and contribute significantly to meeting growing sustainability requirements in handling residue materials.

#wearereploid – We think long-term and set new standards. To further our mission, we are looking for you. With us, your work has visible impact! If you want more than "business as usual," are ready to take responsibility and help shape decisions, you fit perfectly into our committed team!

Your Mission

Do you love it when processes run smoothly and every detail has its place? Are you someone who, with care, oversight, and a good sense for people, ensures that everything in HR daily work fits together – from the first contract draft to the last deadline? Then you fit perfectly with us!

As an HR Administration Specialist, you are the organizational backbone of our HR department at the Leipzig location. You bring structure to complex topics and give employees and managers the confidence that HR processes are handled professionally, reliably, and accurately. With your precise working style and strong service mindset, you ensure HR just works – making a difference every day.

Your Tasks

• Support HR administration across the entire employee lifecycle – from hiring to departure, especially in creating, processing, and GDPR-compliant digital filing of HR documents

• Ensure high data quality by maintaining and updating HR master data in our systems (e.g., Personio)

• Assist in preparing payroll-related documents and compiling and maintaining necessary information for our external payroll office

• Create and prepare regular HR reports and evaluations, and compile, review, and maintain relevant key figures

• Support the implementation of existing HR processes and administrative standards, including maintaining templates, checklists, and documentation

• Take on recurring administrative tasks including deadline management, and reliably and timely handle and follow up on open to-dos and feedback

Your Profile

• Completed commercial training, preferably focused on HR, or a comparable qualification

• Professional experience in HR administration or personnel management or comparable administrative function

• Confident handling of MS Office and digital filing and HR systems (e.g., Personio, SharePoint/OneDrive)

• A strong affinity for numbers and good understanding of payroll-relevant data and correlations

• Discretion and responsibility when handling confidential personal data

• Service-oriented communication in German and English (at least B2) and ability to collaborate reliably with employees and managers

• Independent working style within defined processes and readiness to build substitute competence in administrative HR topics

What We Offer

• A meaningful role in an innovative, sustainable company

• The chance to actively shape processes and take responsibility

• A dynamic, growing working environment with plenty of freedom to design

• Flat hierarchies, short decision paths, and an open corporate culture

• Hybrid working and flexible working hours

• Excellent transport connections and free parking spaces

• Free drinks at work – coffee, tea, and water are on us

• Modern, bright office with well-equipped workstations and state-of-the-art technology

• Genuine team spirit with regular after-work and joint sports events