Office Manager with Heart & Soul (f/m/d)

REPLOID is a pioneer in circular bioeconomy: Through scalable upcycling solutions, organic residues - directly at their source - are transformed into new valuable resources and marketable products, for example for the feed and fertilizer industry. We provide exemplary additional value and significantly contribute to meeting growing sustainability requirements (Scope 3, CO2 emissions...).

#wearereploid - We think long-term and set new standards. To further advance our mission, we are looking for you. Your work has a visible impact with us! If you are looking for more than "business as usual", want to take responsibility and shape decisions, you fit perfectly into our dedicated team!

Your Mission

You are the heart of our headquarters in Wels and ensure that employees and guests feel comfortable and welcome from the very first moment. With organizational talent, overview, and joy in shaping, you skillfully coordinate meetings, trips, events, and the ongoing office operations. You create structure, bring people together out of passion, and make our office a place where collaboration works smoothly and brings joy.

Your Tasks

• You are responsible for and shape the entire office routine at the Wels location

• You coordinate meetings, prepare meeting rooms, and ensure a smooth process - from coordination with the central reception to the warm and professional welcome of guests

• You organize, manage, and coordinate PPE / work clothing for our employees and ensure that processes, materials, and infrastructure are reliably available in office everyday life.

• You support as a key user our global travel management tool

• You assist in internal events, workshops, and team formats

• You are the central contact person for organizational issues in the modern office concept

Your Profile

• You already have experience in office management, assistance, administration, or a similar role? Excellent! Your personality and character are much more valuable than your professional background - we also welcome applications from career changers!

• You are an organizational talent and keep an overview even with many parallel tasks - you radiate calmness and composure

• You communicate openly, friendly, and professionally - in person, by phone, and in writing - in fluent German and English

• You work independently, structured, and solution-oriented. You are proficient with MS Office or digital tools and are not afraid of new topics and tasks

• You enjoy supporting people and creating a positive office experience

• You bring a hands-on mentality, reliability, and a good sense of priorities
  

What We Offer

🌍 A meaningful position in an innovative, sustainable company
🚀 The opportunity to actively shape processes and take responsibility
📈 A dynamic, growing work environment with a lot of room for creativity
💡 Flat hierarchies, team spirit, and an open corporate culture
🏡 Hybrid work and flexible working hours